Reader Services| Volume 97, ISSUE 5, PA6-A8, May 2004

Information for Authors

        Editorial Office
        Dr James R. Hupp, Editor in Chief, School of Dentistry, The University of Mississippi Medical Center, Rm D216-08, 2500 North State St, Jackson, MS 39216-4504; telephone: (601)815-1952; fax: (601)984-4949; e-mail: [email protected]
        ELSEVIER INC., 11830 Westline Industrial Dr, St Louis, MO 63146-3318
        Issue Manager, Eric Ferguson. Telephone: (800) 325-4177 (ext. 4136) or (314) 453-4136; fax: (314) 579-3370; e-mail: [email protected]
        Oral Surgery, Oral Medicine, Oral Pathology, Oral Radiology and Endodontics On-Line Manuscript Submission
        Effective May 1, 2004, authors are strongly encouraged to submit manuscript electronically via the Elsevier Editorial System (EES), our new Web-based system with full electronic submission, review, and status update capabilities.
        As we move from paper to electronic submissions, the Editorial Office will convert submissions of all non-electronically submitted manuscripts accompanied by a diskette containing the electronic files of the text, tables, and figures to EES. Authors will receive automatic e-mails when significant events occur.
        We strongly encourage all authors to use the Elsevier Editorial System. Although we will continue to accommodate the submission of paper manuscripts for some months, our goal is to be completely electronic within six months.
        As with any broad systemic change, the conversion to the new system will take some time to complete. We ask your patience as we replace our in-office database with the new system. We also encourage you to take advantage of the speed and efficiency that the new system will provide you.
        Submission of Manuscripts. Oral Surgery, Oral Medicine, Oral Pathology, Oral Radiology and Endodontics uses an online, electronic submission system. By accessing the website authors will be guided stepwise through the creation and uploading of the various files. When submitting a manuscript to the Elsevier Editorial System (EES), authors must provide an electronic version of their manuscript. For this purpose original source files, not PDF files, are preferred. The author should specify an article type for the manuscript (full length article, review article, case report, etc.), choose a set of classifications from the prescribed list provided online, and indicate the appropriate Journal section. Authors may send queries concerning the submission process, manuscript status, or Journal procedures to the Editorial Office. Once the submission files are uploaded, the system automatically generates an electronic (PDF) proof, which is then used for reviewing. All correspondence, including the Editor's decision and request for revisions will be by e-mail.
        Articles accepted for publication are subject to editorial revision. Statements and opinions expressed in the articles and communications herein are those of the author(s) and not necessarily those of the Editor(s) or publisher, and the Edi-tor(s) and publisher disclaim any responsibility or liability for such material. Neither the Editor(s) nor the publisher guarantees, warrants, or endorses any product or service advertised in this publication. Neither do they guarantee any claim made by the manufacturer of such product or service.
        Disclosure of funding. Should there be a financial association between one or more of the authors and a commercial company that makes a product that figures prominently in the article, the Editors stipulate that the authors state such an association. Should a significant conflict of interest be present, the Editors reserve the right to reject the article on that basis. Only original manuscripts will be accepted. International authors who are not fluent in the English language should seek help in the preparation of their manuscripts. Such assistance will enhance the review and help to reduce the lag time for publication if the article is accepted.
        Articles falling into the following categories are invited for submission:
        Review manuscripts. Manuscripts that review the current status of a given topic, diagnosis, or treatment are encouraged. These manuscripts should not be an exhaustive review of the literature but rather should be a review of contemporary thought with respect to the topic. Likewise, the bibliography should not necessarily be all-inclusive but rather include only seminal, pertinent, and contemporary references deemed to be most important by the author.
        Clinicopathologic Conference. Papers submitted for the Clinicopathologic Conference (CPC) should present interesting, challenging, or unusual cases. The presentation should simulate clinical work-up, including differential diagnosis. The complete diagnostic evaluation, management, and follow-up must be included. CPC articles will be organized into five parts: Clinical presentation-describe the clinical and imaging characteristics of the lesion. Use clinical photographs and radiographs as appropriate. Differential diagnosis-list and discuss lesions to be considered as reasonable diagnostic possibilities. Diagnosis-histopathologic findings illustrated with photomicrographs. Management-describe the treatment of the patient and response to treatment. Discussion-concentrate on the most interesting aspect of the case.
        Medical Management Update. The Medical Management Update is intended to provide concise current reviews of medical problems and how they relate to dentistry. Manuscripts should include a good review of the clinical aspects of an oral disease, stressing the impact of the disease and its treatment. Emphasis should be placed on new developments, new research, or new approaches to therapy or management. Manuscripts should not be an exhaustive review of the literature but rather a review of contemporary thought with respect to the topic. Likewise, the bibliography need not be all-inclusive but rather should include only seminal, contemporary references deemed by the author to be most pertinent.
        Clinical Notes. The Clinical Notes feature is intended to provide a forum for brief communications of a technical nature. They are not scientific papers; they may report a new instrument, technique, procedure, or, in rare situations, an interesting case report. Authors should send such manuscripts directly to the Editor in Chief.
        Copyright statement. The specified copyright statement that follows the Information for Authors in each issue of the Journal must be completed, signed by all authors, and faxed to the Editorial Office at (601)984-4949. If not completed in full, it will be returned to the author for completion. The copyright statement and checklist form may be photocopied for submission.
        Preparation of manuscripts. Only original manuscripts will be considered for publication. Correct preparation of the manuscript by the author will expedite the reviewing and publication procedures. Manuscripts should be typed double-spaced. Please note the following requirements and the instructions for online submission at
        The article, including all tables, should be formatted in Microsoft Word. The use of appropriate subheadings throughout the body of the text (Methods, Results, and Discussion sections) is required. Legends for figures and tables should appear after the reference list. Illustrations must also be submitted electronically as separate files (not embedded). File specifications are listed below in “Illustrations.”
        Routine case reports add little to our knowledge, but good case reports may be published if they meet certain criteria: (1) are of rare or unusual lesions that need documentation, (2) are well-documented cases showing unusual or “atypical” clinical or microscopic features or behavior, or (3) are cases showing good long-term follow-up information, particularly in areas in which good statistics on results of treatment are needed.
        Title page. The title page of the manuscript should include the title of the article, the full name of the author(s), academic degrees, positions, and institutional affiliations. Listed authors should include only those individuals who have made a significant creative contribution. The corresponding author's address, business and home telephone numbers, fax number and e-mail address should be given. A second title page should contain only the article title. No authors' names or affiliations should appear. This copy will be sent to peer reviewers.
        Authorship. All persons who are identified as authors should make substantial contribution to the manuscript through significantly contributing to the conception, design, analysis or interpretation of data; drafting or significantly revising the manuscript; and providing final approval of the manuscript. All three of these conditions must be met by each author. Persons who contribute to the effort in supporting roles should not be included as authors; rather they should be acknowledged at the end of the paper.
        Abstract. An abstract of no more than 150 words, typewritten double-spaced, should precede the introduction to the article and must accompany each manuscript.
        Structured abstract. A structured abstract limited to 150 words must be used for data-based research articles. The structured abstract is to contain the following major headings: Objective(s); Study Design; Results; and Conclusion(s). The Objective(s) reflects the purpose of the study, that is, the hypothesis that is being tested. The Study Design should include the setting for the study, the subjects (number and type), the treatment or intervention, and the type of statistical analysis. The Results include the outcome of the study and statistical significance if appropriate. The Conclusion(s) states the significance of the results.
        Methods. The methods section should describe in adequate detail the experimental subjects, their important characteristics, and the methods, apparatus, and procedures used so that other researchers can reproduce the experiment. When the paper reports experiments on human subjects, the methods section must indicate that the protocol was reviewed by the appropriate institutional review board (IRB) and that each subject in the project signed a detailed informed consent form.
        Animals. Please indicate that protocols were reviewed by the appropriate institutional committee with respect to the humane care and treatment of animals used in the study.
        References. References should be cited selectively. Personal communications and unpublished data are not to be cited as references; instead, they should be cited in parentheses at the appropriate place in the text. Make sure all references have been verified and are cited consecutively in the text (not including tables) by superscript numbers. Reference list format should conform to that set forth in “Uniform Requirement for Manuscripts Submitted to Biomedical Journals” (Ann Intern Med 1997;126:36-47). A copy of these Requirements may be obtained from the Editors or viewed/printed online at References to articles in press must include authors' surnames and initials, title of article, and name of journal. The reference list should be typed double-spaced on a separate page and numbered in order as the reference citations appear in the text. For journal citations, include surnames and initials of authors, complete title of article, name of journal (abbreviated according to the Cumulated Index Medicus), year of publication, volume, number, and inclusive page numbers. For book citations, surnames and initials of authors, chapter title (if applicable), editors' surnames and initials, book title, volume number (if applicable), edition number (if applicable), city and full name of publisher, year of publication, and inclusive page numbers of citation.
        • EXAMPLES (if six or fewer authors, list all; if seven or more, list first six and add et al):
        • Format for periodical references: Pullon PA, McGivney J. Computer utilization in an oral biopsy service. Int J Oral Surg 1977;6:251-5.
        • Format for book references: Seakins J, Saunders R, editors. Treatment of inborn errors of metabolism. London: Churchill Livingstone; 1973. p. 51-6.
        • Format for chapter references: Hudson FB, Hawcroft J. Duration of treatment in phenylketonuria. In: Seakins J, Saunders R, editors. Treatment of inborn errors of metabolism. London: Churchill Livingstone; 1973. p. 51-6.
        • Journal article on the Internet: Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs [serial on the Internet]. 2002 Jun [cited 2002 Aug 12];102(6):[about 3 p.]. Available from:
        Illustrations. Illustrations should be numbered and provided with suitable legends.
        A reasonable number of halftone illustrations or line drawings will be reproduced at no cost to the author, but special arrangements must be made with the Editor-in-Chief for color plates, elaborate tables, or extra illustrations. Typewritten or freehand lettering on illustrations is not acceptable. All lettering must be done professionally, and letters should be in proportion to the drawings or photographs on which they appears.
        Illustrations must be submitted in electronic format. All images should be at least 5 inches wide. Images should be provided in TIF or EPS format, per the instruction for online submission at Macintosh or PC is acceptable. Graphics software such as Photoshop and Illustrator (not presentation software such as PowerPoint, CorelDraw, or Harvard Graphics) should be used in the creation of the art. Color images need to be CMYK, at least 300 DPI, and be accompanied by a digital color proof, not a color laser print or color photocopy. Note: This proof will be used at press for color reproduction. Gray scale images should be at least 300 DPI accompanied by a proof. Combinations of gray scale and line art should be at least 1200 DPI accompanied by a proof. Line art (black and white or color) should be at least 1200 DPI with a proof.
        For best possible reproduction, avoid using shading or dotted patterns; if unavoidable, submit this type of illustration in the form of a glossy photograph for best results. Use thick, solid lines and bold, solid type. Place lettering on a white background; avoid reverse type (white lettering on a dark background). Typewritten or freehand lettering is unacceptable. All lettering must be done professionally and should be in proportion to the drawing graph, or photograph. Do not send original art work, x-ray films, or electrocardiographic strips. Any special instructions regarding sizing should be clearly noted.
        If the manuscript is accepted, one glossy copy of each illustration must be submitted to the Editorial Office (see mailing address above). Glossies should be marked lightly on the back with the author's last name and figure number and an arrow to indicate the top edge.
        Legends to illustrations. Each illustration must be accompanied by a legend. These should be typed double-spaced on a separate page. If an illustration has been taken from published material, the legend must give full credit to the original source.
        Tables. The tables should be typewritten double-spaced, including column heads, data and footnotes, and submitted on separate pages. Tables should be self-explanatory and should supplement, not duplicate, the text. All table reference citations should be repeats of numbers assigned within the text, not initial citations. A concise title should be supplied for each table. All columns should carry concise headings describing the data therein. Type all footnotes immediately below the table and define abbreviations. If a table or any data therein have been previously published, a footnote to the table must give full credit to the original source.
        Permissions. Direct quotations, tables, or illustrations that have appeared in copyrighted material must be accompanied by written permission for their use from the copyright owner and original author along with complete information with respect to source. Photographs of identifiable persons must be accompanied by signed releases showing informed consent. Articles appear in both the print and online versions of the journal, and wording should specify permission in all forms and media. Failure to obtain electronic permission rights may result in the images not appearing in the online version.
        Checklist for authors
        • __Letter of submission
        • __Signed copyright transfer statement (signed by all authors) (FAXED to Editorial Office)
        • __Title page
          • __Title of article
          • __Full names(s) (on first title page only), academic degree(s), affiliation(s) and titles of author(s) - all on first title page only
          • __Author to whom correspondence, galleys, and reprint request are to be sent, including address and business and home telephone numbers, fax number, and e-mail address
        • __Structured abstract (double-spaced)
        • __Article proper (double-spaced)
        • __Statement of IRB review (stated in manuscript)
        • __References (double-spaced, on a separate page)
        • __Reprint requests line (on a separate page)
        • __Tables (double-spaced, on separate pages)
        • __Legends (double-spaced, on a separate page)
        • __Illustrations, properly formatted
        • __Acknowledgments (on a separate page)
        • __Source of funding for research (on a separate page)
        • __Permission to reproduce previously published material, in all forms and media (FAXED to Editorial Office)
        • __Permission to publish photographs of identifiable persons (FAXED to Editorial Office)
        • __Financial interest disclosure, if applicable (on a separate page)
        • __If this paper was presented at a meeting identification of organization, city, and year (on a separate page)
        Announcements. Announcements must be received by the Editorial Office eight weeks before the desired month of publication. Items published at no charge include those received from a sponsoring society of the Journal; courses and conferences sponsored by state, regional, or national dental organizations; and programs for the dental profession sponsored by government agencies. All other announcements selected for publication by the Editor carry a charge of $60 US, and the fee must accompany the request to publish.
        Reprints. Because of the extremely high cost of preparing color articles, author reprints for articles containing color illustrations have to be prepared as overprints (overrun pages). Order forms will be sent to the corresponding author of articles containing color illustrations, so that overprints of those articles can be ordered the month of publication. No complimentary overprints or reprints will be provided.